Hubdoc

Hubdoc is Xero’s document capture tool. It reads the key details from bills and receipts and sends them to your accounts, and it’s included with Xero plans at no extra cost.

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At a glance

Snap a receipt on your phone, forward a bill by email or upload a file, and Hubdoc pulls out the supplier, amount, invoice number and due date. If you already pay for Xero, there’s nothing more to pay.

Free

$12

About £9.10 a month without Xero

Included with Xero plans

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What is Hubdoc?

Hubdoc is document and data capture software owned by Xero. It collects your bills and receipts in one place, reads the key information from each one and turns it into a transaction in your accounting software, with the original document attached. It syncs with Xero and QuickBooks Online.

Is Hubdoc free?

Yes, if you use Xero. Xero’s UK pricing terms say Hubdoc is included in the Simple, Ignite, Grow, Comprehensive and Ultimate plans, as long as it’s connected to your Xero subscription. Without Xero, Hubdoc’s own pricing page lists a 30-day free trial, then US$12 a month.

Key features

Capture by mobile photo, email forwarding, desktop upload or scanner
Automatic extraction of supplier name, amount, invoice number and due date
Syncs to Xero and QuickBooks Online with the document attached
Unlimited usage
Multiple collaborators, including your accountant
Central online storage for your documents

Pricing

What you pay depends on whether you use Xero. The standalone price is in US dollars, and the £ figure is an estimate at US$1 = £0.76 (6 October 2026).

With Xero - included

No extra charge on top of your Xero plan:

Included in Xero Simple, Ignite, Grow, Comprehensive and Ultimate
Must be connected to your Xero subscription
Xero Ignite is £18 a month plus VAT at the time of writing

Without Xero - US$12/month

As a standalone tool:

30-day free trial, no credit card required
Priced in US dollars
Works with QuickBooks Online

Pros and cons

Pros:

No extra cost if you already use Xero
Several ways to capture - phone, email, upload or scanner
Unlimited documents
Easy to share with your accountant
Keeps the original document attached to the transaction

Cons:

Only worth it if you use Xero or QuickBooks Online
Reads the key fields only - supplier, amount, invoice number and due date
Standalone price is in US dollars, so the cost in pounds moves with the exchange rate
Fewer integrations than AutoEntry or Dext
Not built specifically for the UK

Who is Hubdoc best for?

If you use Xero, Hubdoc is the obvious place to start with receipt capture, because you’re already paying for it. It covers the basics well and saves buying a separate tool. If you don’t use Xero or QuickBooks Online, there’s little reason to choose it. And if you need line items, bank statement extraction or a wider choice of accounting software, AutoEntry and Dext do more.

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Frequently asked questions

Is Hubdoc free with Xero?

Yes. Hubdoc is included in Xero’s Simple, Ignite, Grow, Comprehensive and Ultimate plans, as long as it’s connected to your Xero subscription.

How much is Hubdoc without Xero?

Hubdoc’s pricing page lists a 30-day free trial, then US$12 a month.

What does Hubdoc read from a receipt?

The supplier name, amount, invoice number and due date. It then creates a transaction in your accounting software with the document attached.

Does Hubdoc work with QuickBooks?

Yes, it syncs with QuickBooks Online as well as Xero.

Can my accountant see my Hubdoc documents?

Yes. You can grant your accountant access to your account and they’ll get an email invite.

Compare receipt capture tools for sole traders

Hubdoc is one option among several worth comparing. Browse the full Receipt Capture directory to compare it against AutoEntry, Dext and other options.

Pricing and offers correct at time of publication. Always check the Hubdoc and Xero websites for current pricing before signing up.