AutoEntry

AutoEntry, part of Sage, pulls the data out of receipts, invoices and bank statements and sends it to your accounting software. Plans start at £15.45 a month plus VAT for 50 credits.

Visit AutoEntry

At a glance

You photograph, scan or email a document, AutoEntry reads it and posts the details to your accounts. You pay by credits rather than per user, and unused credits roll over for up to 90 days.

£15.45

25

Free credits to try

Per month + VAT, 50 credits

Some links on this site are affiliate links. If you sign up through one, we may earn a commission at no extra cost to you.

What is AutoEntry?

AutoEntry is data-entry automation software owned by Sage. Instead of typing receipts and invoices into your accounts, you snap them on your phone, scan them or forward them by email, and AutoEntry extracts the details for you. It works with Sage, Xero, QuickBooks, FreeAgent, KashFlow and Clear Books, and describes itself as up to 99% accurate.

How do AutoEntry credits work?

Each plan gives you a monthly allowance of credits, and each document uses some of them:

Receipt or expense - 1 credit
Purchase or sales invoice - 1 credit, or 2 with line items
Supplier statement - 2 credits
Bank or credit card statement - 3 credits per page
Unused credits roll over for up to 90 days

Key features

Mobile app for iPhone and Android, included with every plan
Capture by photo, scan or email
Full line-item capture, including description, unit price and quantity
Bank and credit card statement extraction
Supplier statement reconciliation
Unlimited users on every plan
No contract - downgrade, pause or cancel at any time

Pricing

Prices are per month and exclude VAT. Most sole traders will only need Bronze.

Bronze - £15.45/month

For low volumes:

50 credits a month
About 31p per credit
Enough for around 50 receipts a month

Silver - £27.65/month

For regular paperwork:

100 credits a month
About 28p per credit

Gold and above - from £51.95/month

For higher volumes:

Gold - 200 credits for £51.95
Platinum - 500 credits for £119.35
Larger plans go up to 2,500 credits a month

The free trial includes 25 credits, with no card needed.

Pros and cons

Pros:

Pay for what you use, not per user
Credits roll over for up to 90 days
Handles bank statements and line items, not only receipts
Works with most UK accounting packages, including Sage and FreeAgent
No contract
Free trial with 25 credits

Cons:

A monthly cost on top of your accounting software
Credits run out faster with line items and bank statements
More than most sole traders with a handful of receipts need
Doesn’t file anything with HMRC - you still need accounting software
Many accounting packages and business bank accounts now include basic receipt capture

Who is AutoEntry best for?

AutoEntry earns its fee if you have a steady stream of paperwork - supplier invoices, bank statements, a pile of receipts every month - and you want it in your accounts without typing. It’s a natural fit if you already use Sage. If you only have a few receipts a month, the capture built into your accounting software or business bank account is likely enough, and it costs nothing extra.

Get AutoEntry

Frequently asked questions

How much does AutoEntry cost?

Plans start at £15.45 a month plus VAT for 50 credits (Bronze). Silver is £27.65 for 100 credits and Gold is £51.95 for 200.

What is an AutoEntry credit?

Credits are what you spend to process documents. A receipt or a simple invoice uses one credit, an invoice with line items uses two, and a bank statement uses three per page.

Do unused AutoEntry credits roll over?

Yes, for up to 90 days.

Which accounting software does AutoEntry work with?

Sage, Xero, QuickBooks, FreeAgent, KashFlow and Clear Books, among others.

Is there a free trial?

Yes. The trial includes 25 free credits and you don’t need a card to start.

Compare receipt capture tools for sole traders

AutoEntry is one option among several worth comparing. Browse the full Receipt Capture directory to compare it against Dext, Hubdoc and other options.

Pricing and offers correct at time of publication. Always check the AutoEntry website for current pricing and promotional terms before signing up.