Dext

Dext is a receipt and invoice capture tool that reads your paperwork and sends the data to your accounting software. The business plan costs from £24.17 a month plus VAT, billed annually at £290.

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At a glance

Send a receipt from your phone, forward an invoice from your inbox or drag in a folder of files. Dext reads the supplier, date, tax and total and passes it to your accounts, keeping the original stored for your records.

£24.17

14 days

Free trial, no card needed

Per month + VAT, billed annually

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What is Dext?

Dext, previously called Receipt Bank, is bookkeeping automation software used by small businesses and accountants. Its core job is capture: it reads receipts and invoices, extracts the details and sends them to your accounting software. Dext says it reads documents with over 99% accuracy and connects to more than 36 accounting platforms, including Xero, QuickBooks and Sage.

Is Dext free?

No, but there’s a 14-day free trial with no card details needed and no contract.

Key features

Capture by mobile app, email, desktop upload or WhatsApp
Over 99% accuracy claimed on supplier, date, tax and total
Documents stored in Dext Vault for 7 to 10 years
Connects to more than 36 accounting platforms
Mileage tracking by GPS or map, included with every subscription
Five users included
250 documents a month
ISO/IEC 27001 certified and GDPR compliant

Does Dext track mileage?

Yes. Mileage tracking is included with every Dext subscription at no extra cost. You can record a trip as you drive using GPS in the mobile app, or add it afterwards by dropping the start and end points on a map. Dext works out the claim using HMRC’s approved mileage rates, and once a claim is approved it goes to your accounting software.

It makes sense if you already want Dext for your receipts. If mileage is all you need, a dedicated app like Tripcatcher or MileIQ costs far less.

Pricing

Dext has one plan for businesses, with paid add-ons. Prices exclude VAT.

Dext business plan - £24.17/month

Billed annually at £290:

5 users
250 documents a month
Document capture, data extraction, storage and accounting software integration
Free credits for 10 bank statement sheets, 5 line-item documents and 5 supplier statements
Annual billing is up to 19% cheaper than paying monthly

Add-ons

Optional extras:

Line item extraction - from £16.50/month or 40p per document
Supplier statement extraction - from £16.50/month or 40p per document
Bank statement extraction - from £10/month or 25p per document
Extra Vault storage - from £2/month (100MB free)

Pros and cons

Pros:

Very accurate capture
Lots of ways to send documents, including WhatsApp
Works with a wide range of accounting software
Long-term document storage and mileage tracking included
Five users on the one plan
14-day free trial with no card

Cons:

The most expensive of the three for a sole trader
250 documents a month is far more than most sole traders need
Line items, bank statements and supplier statements cost extra beyond the free credits
The best price needs an annual commitment
Doesn’t file anything with HMRC

Who is Dext best for?

Dext is the most capable capture tool here, and priced like it. It suits a busy sole trader or small team with a lot of paperwork, especially one whose accountant already uses Dext. For a handful of receipts a month it’s hard to justify £290 a year when Hubdoc comes free with Xero and AutoEntry starts at £15.45 a month. Take the 14-day trial before committing to the annual plan.

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Frequently asked questions

How much does Dext cost?

The business plan is £290 a year plus VAT, which works out at £24.17 a month. It includes 5 users and 250 documents a month.

Is there a free trial?

Yes, 14 days, with no card details needed and no contract.

Which accounting software does Dext work with?

Dext says it connects to more than 36 accounting platforms, including Xero, QuickBooks and Sage.

How long does Dext keep my receipts?

Dext says documents are kept in Vault, its document storage, for 7 to 10 years.

Can I send receipts to Dext by WhatsApp?

Yes. You can also use the mobile app, forward documents by email or upload them from your desktop.

Does Dext track mileage?

Yes. Mileage tracking is included with every subscription. You can record trips by GPS in the app or add them on a map, and Dext works out the claim using HMRC’s rates.

Compare receipt capture tools for sole traders

Dext is one option among several worth comparing. Browse the full Receipt Capture directory to compare it against AutoEntry, Hubdoc and other options. If mileage is what you’re after, see our Expense & Mileage Tracking directory too.

Pricing and offers correct at time of publication. Always check the Dext website for current pricing and promotional terms before signing up.